The Counters tab allows you to set the 'previous' value for each number indicated: Bill, Customer, Employee, etc. If you elect to make this change, it should probably be done between accounting periods with the understanding that number data prior to the date the option is changed will be displayed/reported/exported differently from that after the date. There is no reason to avoid changing this option for an existing GnuCash file if you understand the implications. This is because the setting of this option at the time of data entry/import determines where the number data is stored and the setting at the time of data display/reporting/exporting determines which field is displayed as number. This means that if you set the option one way, enter (or import) transactions, then change the option and enter (or import) additional transactions and switch back-and-forth, you will end up with a file that will appear to have inconsistent treatment of numbers in registers, reports and exports. In both cases, both fields are visible and can be viewed and used as free-form text in double-line mode for any value the user wants.Ĭhanging this option for an existing GnuCash file: If you change this option for an existing file, historical data will not be changed. In both cases, the 'next number logic' of the 'Num' cell is based on the account of the register the transaction is entered to or viewed from but in one case it fills the transaction number, in the other, it fills the split action field of the anchor split. The difference between the two is that with the checkbox not selected, the same 'Num' is displayed for a given transaction regardless of what register it is viewed in and with the checkbox selected, a different 'Num' can be entered/displayed for a given transaction in each register it is viewed in. This choice has a corresponding effect on business features.
This option is only available in GnuCash version 2.6 or later.Ĭheck the Use Split Action Field for Number checkbox to have the split action field of the anchor split used for the 'Num' column in registers, reports and import/export functions, where applicable, in place of the transaction number the transaction number is then shown as 'T-Num' on reports and on the second line of registers. The OK button behaves like the Apply button except that it immediately closes the dialog, as well. The Apply button is not sensitive on the dialog if it appears during transaction import (that is, 'new book') situations. Typically, the changes are reflected in the affected areas of GnuCash as soon as the button is pressed, so it can be used to 'see' the effect of a given option without having to re-open the dialog. Selecting it saves the setting(s) for the book but keeps the Book Options dialog open. The Apply button is initially insensitive but becomes sensitive when any setting is set or changed. The Cancel button closes the dialog, making no changes to the saved settings for Book Options. The Help button opens up a help window to this section. The Reset defaults button takes all items on the visible tab and sets their value to the default setting it only affects the visible tab. The Book Options dialog has five buttons that are common to all tabs. Pausing the cursor for a couple of seconds over options in these tabs will display a tooltip with a more detailed description of the choice.
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